Human Resources

Sample Workplace Policies

Most employers establish written policies surrounding a number of issues, including drug testing, dress code, business expenses, and use of company equipment. The samples provided here are meant to provide information or serve as a guide in helping you create or evaluate your employment policies.

Drug Use and Testing Policies

An employer who is going to implement a drug testing program should first adopt a drug use and testing policy. As laws vary greatly from state to state on this topic, it is recommended that an employer review state guidelines before proceeding with the program.

The Department of Labor maintains a summary of each state's requirements.

View DOL states' requirements summary

There are typically six types of drug testing:

  • Pre-employment
  • At the beginning of a newly implemented program
  • Post-accident
  • Random
  • Reasonable suspicion
  • Scheduled

A drug use and testing policy should address each of the types of drug testing that the employer will require. Additionally, the policy should include what substances will be tested, what constitutes a positive result, the consequences of a positive result, and the procedures for re-testing or contesting results. Testing should not be directed at specific individuals, but should be required of all individuals or of individuals in hazardous or safety sensitive positions.

The Department of Labor provides an interactive system to assist employers in developing a policy and even provides specific policy language.

View DOL interactive system

 

Travel and Business Expense Policy

This sample can be used to develop your company's policy and procedures regarding use of company credit cards, airline travel, meal and entertainment expenses, lodging, and other expenses and procedures associated with traveling on company business.

View sample policy

 

Dress Code / Personal Appearance Policy

Although dress codes vary by industry and regional norms, many employers choose to implement at least a basic dress code of acceptable attire in the workplace. This sample policy, written for a business casual work environment, can be adapted to fit your company's culture and dress code while detailing examples of appropriate or inappropriate attire.

View sample policy

 

Use and Return of Company Equipment Policy

This sample policy describes use of company resources, including company-issued laptops, cell phones, mobile hand-held devices, as well as appropriate use of company computers and internet.

View sample policy

 

Proprietary Information and Confidentiality Policy

In the course of employment, employees will be exposed to company confidential information. This sample policy outlines what is considered confidential or proprietary information, as well as actions that may be taken in response to violations of the policy.

View sample policy

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